ALPHA AR pulls your aging from QuickBooks Online, turns it into a work list with a next action on every row, and keeps every promise and follow-up on the record, instead of in someone’s head.
Fifteen minutes, on your aging report.
§ 01 · The problem
You already run the aging. It lands as a PDF, somebody scans it for the scary numbers, and the follow-up lives in one person’s head: a sticky note, a half-remembered call, a promise nobody wrote down. The accounts that get chased are the ones somebody happened to remember, while the 61-to-90 column quietly grows.
Collections isn’t a personality trait. It’s a list, worked every day.
§ 02 · What it does
Pull the aging
Read straight from QuickBooks Online. No exports, no re-keying, the balances match your books.
Work the list
Oldest and largest first, a next action on every row. The morning starts with who to touch today.
Send the statement
Statements and invoice copies go out in a click. Month-end statements go out on time, every month.
Keep the record
Every touch logged. A promise for the 18th comes back the day it’s due. Broken ones don’t get to hide.
Calling straight from the work list is where the module goes next; everything above is what it does today.
§ 03 · Who it’s for
The Controller
You put structure on the payables: coded, approved, posted. ALPHA AR puts the same structure on the receivables. One screen shows what’s owed, what’s been done about it, and what happens next, and none of it walks out the door when someone takes a holiday.
The Owner
Profit on paper doesn’t pour concrete. You see who owes what, how old it is, and what’s being done about it, without asking anyone to build you a report. Fewer surprises in the 90-plus column, more cash where you can use it.
§ 04 · Both sides of the ledger
Read what’s real, put it in front of the right person, keep it moving until it’s done. ALPHA AP does it for what you owe. ALPHA AR does it for what you’re owed. One platform, one team, both sides of your books.
ALPHA AP
MONEY OUT
Coded payables posted into maestro*ERP, Sage 50, and QuickBooks Online, live today.
ALPHA AR
MONEY IN
Your aging worked as a list, statements out on time, every promise on the record.
§ 05 · FAQ
What is ALPHA AR?
Collections software that pulls the receivable aging from QuickBooks Online, turns it into a prioritised work list, sends statements and invoice copies, and keeps every follow-up and promise to pay on the record. Set up and supported by ALPHA’s team in BC.
Does it work with QuickBooks Online?
Yes. QuickBooks Online is the data source. ALPHA AR pulls your aging directly from it, so balances, invoices, and buckets match your books. No exports, no re-keying.
Does it call or email my customers for me?
No. You stay in charge of every touch. ALPHA AR keeps the list, the priorities, and the record; you decide who gets a statement and who gets a call. Nothing goes out that you didn’t choose.
Do I need ALPHA AP to use ALPHA AR?
No. Each module runs on its own. If payables are the bigger fire, start with ALPHA AP. They share one platform when you run both.
§ 06 · Get started
Fifteen minutes, your receivables, not our sample file. See what tomorrow morning’s work list looks like when nobody has to build it.
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